Organizing with ToDoist Pro tips

Posted by Melissa Bear @mbear, Jan 9, 2019

Starting out with this tool and testing to see how it works. So far, I did do the upgrade fee to get access to the categories and labeling.
1. Got tasks organized by project and broken out between work and home
2. Use iPhone app to easily enter things on the go
3. Have it email me reminders for due dates on tasks
4. Use color coding for projects for quick reference

These are some of the same features I use for GTD, @mbear. I haven't been color-coding yet, and I like that idea!

One other idea is forwarding emails to your ToDoist inbox. You do that by selecting your ToDoist inbox. Then click the three horizontal dots on the top right. That opens a menu where you can select "Email tasks to this project." When you click on that you get some instructions that allow you to select an email, paste in a new address to Forward. Put your task description in the Subject line. Press send and the entire email appears in your ToDoist inbox as an attachment to your task. There even instructions on how to enter a due date in the subject line.

Very cool!

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@dahinmon that's a great tip! I'm going to try that out. 🙂

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Filters are my new thing in Todoist. I have them set up for Today – Phoenix, Today – Scottsdale, Today – Home, and about 7 others. The filters allow you to group or separate your list any way you would like. When I do my weekly review – I start with the filter – No Due Date.

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Todoist is one of my favorite tools. Even though there are a few things that I don't like about it, I just can't seem to leave it. I have had the premium version for a number of years now and it keeps getting beter.

The use of filters and labels makes this a tool with endless possibilities. The fact that the app looks the same on every platform is a big plus and has low overhead use on cpu's is crazy good, no searching around and figuring out where things are – just get it done!

One of the most dependable and useful tools that I use on a daily basis.

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@timmalone

Todoist is one of my favorite tools. Even though there are a few things that I don't like about it, I just can't seem to leave it. I have had the premium version for a number of years now and it keeps getting beter.

The use of filters and labels makes this a tool with endless possibilities. The fact that the app looks the same on every platform is a big plus and has low overhead use on cpu's is crazy good, no searching around and figuring out where things are – just get it done!

One of the most dependable and useful tools that I use on a daily basis.

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Can you share an idea of how you use the labels to organize/increase efficiency?

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@dahinmon

Can you share an idea of how you use the labels to organize/increase efficiency?

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I use the labels to help me separate the items so I can group them together in context. Here is an example: Labels: Computer_Phoenix, Office_Phoenix, Home, Errands. Then for the filters I have set up: Today – Phoenix is the name of the filter and the filter is written: (today) & @computer_phoenix, (today) & @office_phoenix.

The results are arranged so it shows me what I need to do when I am at my computer and just below that is a list of items I need to accomplish on the Phoenix campus but not necessarily using my computer.
Now I can work on everything using my computer first and then switch over to other items – this might include phone calls, on campus errands or reminders for staff meetings, or work that doesn't involve the computer.
Let me know if you want to see how this actually looks and I'll send you a screen shot next week.

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Poking around in Todoist helps I discovered they have a page dedicated to GTD tips! https://get.todoist.help/hc/en-us/articles/203799792-Getting-Things-Done-GTD-with-Todoist

One tip I really like: Organize your tasks from your Todoist Inbox into specific projects. Split complex tasks into more manageable action items using sub-tasks. Assign due dates, labels and priority levels for even better organization.

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@dahinmon

Poking around in Todoist helps I discovered they have a page dedicated to GTD tips! https://get.todoist.help/hc/en-us/articles/203799792-Getting-Things-Done-GTD-with-Todoist

One tip I really like: Organize your tasks from your Todoist Inbox into specific projects. Split complex tasks into more manageable action items using sub-tasks. Assign due dates, labels and priority levels for even better organization.

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When it comes to using filters – I found this web site to be very helpful: https://www.dandywithlens.com/ultimate-guide-todoist-filters/

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I am new to Mayo- can y’all direct me to info about to do lists ? Is it an app? Thanks !

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