What Organize tool did you select?

Posted by Lee Aase @LeeAase, Jan 7, 2019

Organize is the hinge of the GTD CORE model (Capture/Clarify, Organize, Reflect and Engage). It involves developing an "external brain" where you park all of your next actions and projects so you can trust that you will interact with them appropriately and not let things fall through the cracks. Several software tools and apps have been developed as tools to support this Organize function. Which one did you pick? How is it working for you?

I have been using Evernote on/off for many years. Since attending GTD training, I have started using it consistently again. I found it a great tool to organize all types of notes that I have both for work and personal, and found it to be very convenient since it's available as an app as well as on my desktop.

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After taking the GTD course I did some research and discovered ToDoIst. I really like it. I give it a 15 on a scale of 10! It's really intuitive and is a great platform for GTD. The desktop and mobile apps both work seamlessly. You can integrate with your emails to easily add tasks. And it's cheap. I think $39 a year. I really recommend it.

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I selected Evernote during GTD training and have loved it. Like @stacytheobald said, it's conveniently available on desktop and mobile app.

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I'm another user of Evernote! I love the ease of creating Notebooks for different categories and being able to utilize checkboxes that give me the satisfaction of crossing things off my "waiting for" lists.

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@dahinmon

After taking the GTD course I did some research and discovered ToDoIst. I really like it. I give it a 15 on a scale of 10! It's really intuitive and is a great platform for GTD. The desktop and mobile apps both work seamlessly. You can integrate with your emails to easily add tasks. And it's cheap. I think $39 a year. I really recommend it.

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Dan – I did my research based on my requirements and ended up with the same tool. It took me a few weeks of working Todoist and figuring out the filters so I can display exactly what I want and when I want it but now — I AM SO HAPPY. For the first time in a very long time, I don't feel that I am forgetting about important things that need to be handled. I can trust that it is all in my tool and available on every single device (phone, PC, home computer, tablet, etc.) I also recommend it – it is worth the money.

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I agree that ToDoist is an amazing tool. I also like how simple the mobile app is. When I'm away from my laptop and have something I need to remember I just grab my phone and enter it right then. I can always trust that it's waiting for me to do. I use the filters to segment my tasks so that while I'm working on Mayo stuff I can just show Mayo in today's tasks. Helps me focus.

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@stacytheobald

I have been using Evernote on/off for many years. Since attending GTD training, I have started using it consistently again. I found it a great tool to organize all types of notes that I have both for work and personal, and found it to be very convenient since it's available as an app as well as on my desktop.

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Hands down, Evernote is the champion of these types of tools. If you need to capture bits of data, large or small, then Evernote is the tool to use. The fact that its search function is so good, you could just throw everything into one giant pile and then just use search to find what you need, is amazing! I don't use it that way. The ability of the app to OCR even text in photos is mindblowingly helpful. If you need to remember and keep track of something, use Evernote.

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I've played around with a couple, but keep coming back to Trello. I like the fact that I can use Trello on my phone, on my tablet, and on my computer. Recently I have been looking into ServiceNow's Visual Task Boards since two of my teams receive a lot of work through ServiceNow and I thought it might be a good way to leverage the tool.

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I also use Trello – like the labels function and ease of sorting and dragging and dropping, as well as the multi-device ease Scott referred to.

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@christopherlwen

I also use Trello – like the labels function and ease of sorting and dragging and dropping, as well as the multi-device ease Scott referred to.

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I've heard great things about Trello, but have yet to explore it. Since I use Google drive and documents (for better or worse) and really appreciate how the usability of their tools continually improves, using a Google-based tool was the obvious choice for me. I use Google Keep.

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@colleenyoung

I've heard great things about Trello, but have yet to explore it. Since I use Google drive and documents (for better or worse) and really appreciate how the usability of their tools continually improves, using a Google-based tool was the obvious choice for me. I use Google Keep.

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Colleen, I don't know if you are aware, but you can log into Trello using your Google account, which is awesome. Plus one of the PowerUps allows you to connect Google Drive to a board, which is cool.

I hear you about Google based tools. I am a huge Chromebook fan/user and love all things Google.

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@sltabor

Colleen, I don't know if you are aware, but you can log into Trello using your Google account, which is awesome. Plus one of the PowerUps allows you to connect Google Drive to a board, which is cool.

I hear you about Google based tools. I am a huge Chromebook fan/user and love all things Google.

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Scott, I did not know that Trello and Google work well together. I am going to check that out. Happy to have found another Chrome/Google fan. The usability is awesome.
Thanks.

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